VIDEOGRAPHY AGREEMENT

By signing this agreement, you are agreeing to the following Terms and Conditions.

The following constitutes the Videography Agreement of Jack Smithies Wedding Films (the “Videographer”). Please read the Agreement in its entirety and contact the Videographer if you have any questions or concerns about the Agreement.

This Agreement contains the entire understanding between Jack Smithies Wedding Films and the Client. It supersedes all prior and simultaneous agreements between the parties. Only those changes or modifications specifically placed in writing, dated and agreed upon by both the Client and Company shall be recognised as amendments to these terms.

1. Booking Fee and Reservation

A booking fee of 25% of the package cost is required. Upon receipt of the booking fee, Jack Smithies Wedding Films will reserve the time and date agreed upon and will not make other reservations for that time and date.

2. Cooling Off Period and Cancellation Policy

Standard 14 day cooling off period applies with your right to cancel with a full refund of any monies received.

In the event the Client cancels after the 14-day period, the booking fee will be forfeited as well as any admin / travel costs that may have incurred. If the Client cancels within six weeks of the wedding the Client will still be required to pay the remaining balance.

3. Payment Terms

The Client understands and agrees that the entire amount owed for the wedding videography package is due no later than 14 days before the wedding day unless the Client has written consent from Jack Smithies Wedding Films.

4. Package Inclusions and Additional Costs

The Client acknowledges that the package fee is only applicable for the package inclusions specified by Jack Smithies Wedding Films. Any additions the Client requests, such as longer or shorter video edits, USB delivery sticks, etc., are at an additional cost and may be subject to another contractual agreement.

5. Delivery of Films

Jack Smithies Wedding Films shall deliver the initial online video content to the Client no later than six (6) months following the wedding date. In the event that delivery is anticipated to exceed sixteen (16) weeks, Jack Smithies Wedding Films shall provide the Client with written notice of the expected delay together with a revised estimated delivery timeframe. Any delivery dates or timeframes communicated to the Client are estimates only and do not constitute a guarantee. The Client acknowledges that any revisions requested may result in additional delivery time.

6. Revisions Policy

Revisions requested by the Client to modify an individual film or selection of films will be honoured by Jack Smithies Wedding Films provided they are based on an error, such as a spelling mistake, and not based on aesthetic judgement. All revisions must be made in one single re-edit of any individual film.

7. Package Upgrades and Additional Films

Package upgrades made by the Client after the initial booking may be charged at the current prices at the time of that upgrade. Additional films, when purchased after the initial booking, may be subject to later delivery times.

8. Accommodation Costs

The Client is responsible for the costs of any accommodation required by Jack Smithies Wedding Films if prior discussed and deemed necessary.

9. Exclusivity and Usage Restrictions

It is understood that Jack Smithies Wedding Films is the exclusive videographer retained by the Client to cover the outlined event. Any conflicts with other video coverage contracts and any notifications necessary to avoid such conflicts are the sole responsibility of the Client. Additionally, no videos, audio or still images can be obtained from Jack Smithies Wedding Films, with the view to be used or re-edited by another party, without written permission from Jack Smithies Wedding Films.

10. Promotional Use and Copyright

Jack Smithies Wedding Films may use videos and photos for display and/or promotional purposes. All video masters, raw footage, sound files and photographs remain the exclusive property of Jack Smithies Wedding Films. The company name may be credited at the beginning or end of any edited video and in some cases the company name may be watermarked over footage or still images if Jack Smithies Wedding Films believes that the content is at a greater risk of copyright infringement.

11. Coverage Hours and Breaks

Jack Smithies Wedding Films will establish an arrival time for the wedding date with the Client prior to that date and remain on duty for the number of hours included in the package with the exclusion of a consecutive thirty minute break to eat. Jack Smithies Wedding Films will not be required to film, set up cameras or audio equipment, location scout or any other work related to the wedding during this break.

12. Artistic Style and Creative Control

The Client acknowledges that Jack Smithies Wedding Films services are of a unique and artistic nature; that the video may be different from videos done by the company in the past; and that Jack Smithies Wedding Films will use creative, artistic and personal judgment to create videos consistent with the videographer’s vision of the event, which may be different from the Clients’ and or the subject’s vision of the event. Accordingly, Jack Smithies Wedding Films has the right to reject any requests to alter finalised videos based on aesthetic criteria (including music choices), or otherwise charge an additional editing time of £25 per hour.

13. Technical Limitations and Force Majeure

The Client understands that Jack Smithies Wedding Films is not at fault for any lower quality recordings due to limitations beyond their control, such as poor audio if any subject does not agree to wear a microphone or dark and grainy video from inadequate lighting. This also applies to any electrical or mechanical malfunctions on location although Jack Smithies Wedding Films will provide at least one backup of any vital recording devices.

14. Permissions and Access

The Client assumes all responsibilities for obtaining any necessary permission, clearance permits, etc., which may be required for Jack Smithies Wedding Films at any public or private event. The Client assumes all responsibility for obtaining and retaining permission for access to any requested camera positions and is solely responsible for the quality of the final production resulting from the use of, or inability to use, such camera positions.

15. Film Content and Event Coverage

Jack Smithies Wedding Films cannot place an unconditional guarantee of the inclusion of every event and every guest in the wedding film, even those specifically requested by the Client although every effort will be taken to do so.

16. Behaviour and Conduct

Jack Smithies Wedding Films will not tolerate any level of verbal or physical abuse or aggression. Either will result in the immediate suspension of coverage which may result in shorter films than previously agreed or delivery of raw files only.

17. Postponement Due to Catastrophic Events

If the date of the event is postponed due to a catastrophic event such as war, terrorism, natural disaster, act of government, plague or epidemic, then Jack Smithies Wedding Films still maintains the rights to fulfil the contract on the newly arranged date. If, as a result of date alteration, Jack Smithies Wedding Films is unable to attend, a replacement videographer may be offered to attend on behalf of Jack Smithies Wedding Films or a full refund will be offered of all monies received. A complete cancellation for any reason is deemed a decision made by the Client and therefore normal cancellation procedure applies unless special permission is granted by Jack Smithies Wedding Films.

18. Limitation of Liability

If Jack Smithies Wedding Films fails to comply with the terms of this agreement due to any event, including but not limited to illness, accident, labour disputes, catastrophes, or uncontrollable and unforeseeable equipment failure, Jack Smithies Wedding Films’ liability is limited only to a refund of all monies received.

19. Data Consent and Privacy

You provide Jack Smithies Wedding Films explicit consent to contact you regarding the currently booked service and other potential services that we offer in order to conduct our business to the fullest of its ability. Your personal data such as name(s) and newly married name(s) may be used in areas such as our own website and associated advertisement material, social media websites, and any testimonials provided by the Clients. If relevant, you provide explicit consent for Jack Smithies Wedding Films and staff to share personal data such as names and images to suppliers in order to manufacture and create additional products that you may have ordered. No personal data stored with Jack Smithies Wedding Films of the Client shall be given or sold to any 3rd parties who do not directly tie in with the day-to-day operation of Jack Smithies Wedding Films and its business. In the event you wish for personal data to be viewed, erased, or moved to another party, Jack Smithies Wedding Films is obliged to do so with a written request to jacksmithiesfilms@gmail.com.

20. Severability

If any provision of this agreement is held to be invalid or unenforceable under law, the validity of this agreement as a whole shall not be affected, and the other provisions of the agreement shall remain in full force and effect.

DRONE OPERATIONS

The following Terms and Conditions apply to drone operations and aerial footage

The following constitutes the Drone Operations Agreement and is in addition to the Videography Agreement of Jack Smithies Wedding Films (the “Videographer”). The following relates solely to the Drone Operations and Aerial Footage provided by Jack Smithies Wedding Films.

1. Priority of Coverage

While every effort will be made to obtain aerial (drone) footage, ground-level recordings shall take priority where time or scheduling restrictions apply.

2. Compliance and Safety

Jack Smithies Wedding Films shall comply with all applicable Civil Aviation Authority (CAA) rules and regulations, including holding appropriate liability insurance for commercial flights. Jack Smithies Wedding Films reserves the right to cancel or postpone any drone operations if, in their sole discretion, such operations cannot be undertaken in compliance with CAA guidance or at a level of safety deemed acceptable.

3. Permissions and Restrictions

The Client acknowledges that filming from the air in certain locations may require additional permissions, permits, or authorisations. Any associated fees for such permissions shall be the sole responsibility of the Client. Jack Smithies Wedding Films cannot guarantee that aerial permissions will always be granted.

4. Weather Conditions

Jack Smithies Wedding Films shall review weather conditions within forty-eight (48) hours of the intended flight, as well as immediately prior to take-off, to determine whether it is safe to operate. The Client acknowledges that weather conditions at altitude may differ from those at ground level and that aerial operations may be cancelled as a result.

5. Duration and Availability of Footage

Jack Smithies Wedding Films does not guarantee the duration of any drone flights or the amount of aerial footage captured or included in the final films. Aerial footage may be provided to the Client only where the Client has purchased unedited footage as part of their package.